Job Description

Our client, an Investment Management Firm in Brooklyn (Dumbo) is seeking an Executive Assistant/Office Manger to co-support their two Principals in their NY office. The role will include light OM support to their office of 10 people (around 10-20% of the role)

Supporting: 2 principals

Hours: 8:00/8:30 - 4:30-5:00pm

Salary Range:

$75,000 - $125,000k base + very small discretionary bonus + 401k matching + benefits

Schedule:

4 days in-office 1 day work from home

Responsibilities:

• Oversee administrative and project management for the Brooklyn office
• Manage vendor relationships for office and firm administration
• Coordinate with global offices/vendors for employee onboarding and support (equipment, software, documentation)
• Manage calendars for two principals and shared/firmwide calendars with the admin team
• Plan and document domestic/international travel for two principals
• Organize periodic firmwide trips and culture-building events
• Act as the first point of contact for phone/email inquiries and greet visitors at the Brooklyn office
• Support ad-hoc and recurring projects/events, including those for senior leadership
• Maintain clear documentation of all administrative processes
• Opportunity to lead internal process improvements
• Full-time, Brooklyn-based role with 1–2 days/week remote flexibility (depending on duties)
• Comprehensive training and mentorship provided

Requirements:

• 2+ years of relevant experience
• Excellent written communication skills and ability to interact with senior leadership
• High attention to detail
• Self-motivated with strong academic and work achievements
• Comfortable working independently and as part of a team
• Critical thinker, open to new evidence and changing perspectives
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel)
• Technically adept and able to learn new tools quickly

Please submit your resume for consideration!

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