Job Description

Assistant To Support UTA's Benefits Team

Our UTA office will be closed for the week of 4th of July starting on June 28, 2025. Your application is important to us. We will resume application review the week of July 7th. We appreciate your patience and wish you a wonderful week.

UTA seeks an Assistant to support UTA's Benefits team. This person will assist the Benefits team on the day-to-day administration of the health and welfare plans. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling calendar scheduling and phones.

This is a full-time position with benefits and will pay $23.00 to $27.00 per hour commensurate with experience.

What You Will Do

• Assist the VP, Benefits with phone coverage, calendar management, travel coordination, filing and expense reports
• Serve as the first point of contact for benefits inquiries: Monitor the main UTA benefits inbox and respond to or route incoming emails and requests promptly to the appropriate team member
• Schedule and coordinate meetings and events, including booking rooms, preparing materials, managing attendee lists, and handling logistics
• Support the administration of health, wellness, and employee perk programs, including tracking reimbursements, submitting check requests, and preparing reports
• Process benefit-related tasks in Workday, such as enrollments, qualifying life events, and leave of absence updates; perform data audits to ensure accuracy
• Coordinate benefits orientation communications for new hires, maintain tracking systems, and send out invitations for weekly orientation sessions
• Support the administration and data integrity of the 401(K) retirement plan, including the annual audit data selection and data gathering process
• Maintain and organize resources like FAQ documents and enrollment instructions
• Support offboarding tasks, including COBRA processing, documentation, and communication
• Liaise with vendors and employees regarding benefit eligibility, coverage questions, and issue resolution
• Support special programs, life event gifts, and tracking/reporting
• Manage incoming mail for the People and Payroll teams and provide general administrative support
• Support the annual Open Enrollment process, including scheduling sessions and 1:1s, distributing materials, and answering employee questions
• Assist with planning and logistics for quarterly educational events and annual wellness events
• Track and process vendor and insurance invoices, escalating concerns as needed
• Support the Benefits team with worker's compensation reporting and leave of absence tracking
• Support wellness event coordination: Assist with the planning and logistics of local and company-wide wellness initiatives (e.g., UTA Health Fair, summer virtual events, open enrollment), ensuring inclusive and accessible experiences, both in-person and online
• Maintain lifecycle communications: Assist with sending out benefit-related communications at key employee milestones, including new-hire orientation invites, monthly activation status updates, and general benefit reminders.
• Maintain and update tracking logs and protocols
• Conduct annual benefits document audit: Partner with the team to review and refresh benefits documentation, identifying and removing outdated materials to ensure accuracy and compliance.

What You Will Need

• Bachelor's degree strongly preferred
• 3+ years of experience as an administrative assistant, preferably within an HR department and
• Benefits experience highly preferred
• Workday proficiency strongly preferred
• Proven ability to manage tasks with competing priorities, independently determining order of priority, intelligent anticipation, self-initiating other value-added tasks; and
• Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.

What You Will Get

• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being
• Collaborative colleagues who are focused on making an impact

UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakersfrom actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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